Senior Sales Operations & Transaction Coordinator (NYC)

The Senior Sales Operations & Transaction Coordinator supports agents with transaction management including drafting documentation related to a listing, purchase, or lease of commercial property, conducting property visits, maintaining accurate and up to date records in Atlas (database), creating or reviewing lease abstracts and property valuations, pulling comparables, drafting property descriptions and investment highlights, coordinating the marketing process, coordinating communication between the sales team and sellers, buyers, and third-party vendors, ensuring document compliance, analyzing data, and collaborating cross-functionally to sustain an efficient sales process. The ideal candidate is motivated and ambitious, excited by new challenges, and able to keep a calm demeanor in a fast-paced, high-energy environment. In addition, the ideal candidate also takes pride in their work and enjoys fun and highly collaborative work environments.

Responsibilities:

• Prepare letters of intent, listing agreements, addenda, and client reports
• Accompany prospective clients to property sites and discuss property features as needed
• Maintain accurate and up to date information in company database
• Track multiple projects to meet critical deadlines and report status frequently
• Act as a steward of the quality and completion of due diligence documents
• Coordinate and track progress of marketing campaigns and provide weekly reports
• Edit and correct text as it appears in marketing packages to ensure correct property information, grammar and syntax
• Monitor and maintain the adherence to and compliance with state laws
• Input, analyze, and identify trends in data as a means of reporting business trajectory and team performance
• Maintain relationships and effectively coordinate with multiple points of contact, both internal and external
• Manage pipeline of proposals, listings, and escrows to ensure all critical milestones are being met and seller expectations are being met
• Break down and analyze profit and loss statements and rent rolls
• Work closely with Sales Agent to carry out business goals
• Take-on special projects as needed

Requirements:

• Bachelor’s Degree in Business or related field
• 5+ years of relevant experience
• Active Real Estate License
• Comfortable with concepts of intermediate math
• Highly organized and attentive to detail
• Passionate about using data as a tool for promoting and monitoring business growth
• Strong interpersonal skills and able to convey complex principles through written and spoken correspondence
• Ability to read and interpret documents including real estate contracts and leases
• Highly adaptable and a clear-thinking problem solver
• A self-starter on individual projects and a contributing member on team projects
• Experience in Microsoft Office with emphasis on Excel
• Familiarity with CRM systems and AIR Forms a plus

Salary Range – $80,000 – $110,000