About Matthews™
Matthews™ is a national commercial real estate brokerage and the fastest-growing firm in the industry. We specialize in investment sales, leasing, capital markets, and auction sales, delivering best-in-class service and innovative solutions to our clients across the country.
Job Description
The Senior Sales Operations & Transactions Associate supports top-producing investment sales agents by managing key operational and transaction processes throughout the deal lifecycle. Responsibilities include lease abstracting, marketing coordination, managing multiple listings and escrows, and working closely with sellers and buyers. This role manages a high volume of deals, including opening escrow, coordinating transactions from listing to close, and overseeing marketing deliverables in partnership with internal teams. The associate works cross-functionally and communicates with clients, buyers, and third-party vendors to ensure timelines, accuracy, and compliance are maintained.
The ideal candidate thrives in a fast-paced, high-volume environment, with strong organizational skills and attention to detail. They are proactive, solutions-oriented, and able to manage multiple priorities while maintaining a collaborative and professional approach.
This is an on-site role based in our Dallas, TX office.
RESPONSIBILITIES:
- Work closely with Sales Agents to execute business objectives and advance deals
• Maintain strong relationships and coordinate effectively with internal teams and external stakeholders
• Manage a pipeline of listings and escrows, including portfolio transactions, ensuring key milestones and seller expectations are consistently met
• Proactively anticipate deal needs, identify potential roadblocks, and take initiative to keep transactions moving forward
• Coordinate and track progress of marketing campaigns and provide weekly reporting
• Draft, edit and proof read marketing material content to ensure accuracy, clarity, and consistency of property information
• Act as a steward of the quality and completion of due diligence documents
• Monitor and ensure adherence to applicable state laws and compliance requirements nationwide, ensuring all transactions are legally compliant
• Track multiple projects to meet critical deadlines and provide regular status updates
• Manage CRM systems, ensuring data is accurately entered, maintained, and up to date
• Take on special projects as needed
REQUIREMENTS:
- Bachelor’s Degree in Business or related field
• 3+ years of relevant experience, preferably in commercial real estate or transaction coordination
• Active State Real Estate License is a plus
• Comfortable with concepts of intermediate math
• Highly organized and attentive to detail
• Drives business growth and excited to leverage AI technology to enhance efficiency
• Strong interpersonal skills with the ability to convey complex concepts through written and verbal communication
• Ability to read and interpret real estate contracts and leases
• Highly adaptable with strong problem-solving skills
• Self-starter on individual projects and a collaborative team contributor
• Proficient in Microsoft Office, with an emphasis on Excel
• Familiarity with CRM systems and AIR Forms is a plus
• Proven ability to work cross-functionally across multiple departments
Employee Benefits:
- 401(k) plan with company match
- Comprehensive health coverage including medical, dental, and vision insurance
- Health Savings Account (HSA) and Flexible Spending Accounts (FSA)
- Paid Time Off (PTO) plus company-paid holidays
- Paid parental leave and family support benefits
MREIS™ is an Equal Opportunity Employer; employment with MREIS™ is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.